Our Bylaws

 

ARTICLE I

 

Name - The name of the organization is The Indian Institute of Science Alumni Association of North America.

 

ARTICLE II

 

Objectives

 

  • Give back to IISc, to the community, and to the rural India towards education and public outreach by volunteering time, talent and finance.
  • Promote aid and encourage growth and progress of IISc.
  • Build a strong IISc Alumni network in North America to achieve the goals.
  • Promote establishment of IISc Alumni organizations as chapters in North America.

ARTICLE III

Membership

Membership may be granted to any individual that supports the mission and purpose of the organization, and who pays the annual dues as set by the Board.

There will be three classes of members

General Members: Any individual graduated from the IISc is eligible to become a General Member.

Associate Members: Every current and past faculty members are eligible to become Associate members.

Honorary Members: Any individual that supports the mission and purpose of the organization can become Honorary Member.

All the general members have voting rights. Only the general members can be office bearers of Executive Committee.

Dues: Dues for members shall be established by the Board of Directors

ARTICLE IV

Organization

IISc AANA shall be made up of the General Body, Board of Trustees, Executive Committee and a Governing Board.

General Body: The General Body shall determine the basic policies and activities of IISc AANA.

Membership: The General Body will consist of all the members of IISc AANA.

Board of Directors: The Board of Directors will look after the fiscal welfare and stability of the organization, provide long range planning for the organization and oversee audits of the IISc AANA accounts.

Membership: The Board shall consist of not less than three (3) directors. Vacancies existing by reason of resignation, death, incapacity or removal may be filled by a majority vote of the remaining directors in order to maintain a minimum number of directors. In the event of a tie vote, the President shall choose the succeeding director.

Executive Committee: The Executive Committee shall provide the leadership and execute policies as approved by the Board of Directors. It shall have the authority to manage the activities and for the conduct of the affairs of the IISc AANA .

Membership: The Executive Committee shall consist of the President, Executive Vice President, Vice President, Secretary, Joint Secretary, Treasurer, Joint Treasurer, Chairperson of the Board of Directors, Chairperson of the Advisory Board and the past President.

Advisory Board: The Advisory Board shall govern and direct the activities of the IISc AANA.

Membership: The Advisory Board shall consist of The President, Executive Vice President, Regional Vice Presidents, the President of IISc Alumni, Bangalore, IISc. and Director/Dy. Director, IISc, Bangalore.

OFFICERS

The initial officers of the organization shall be as follows:

President:

The President shall preside at all membership meetings. He shall by virtue of his office be one of the Board of Directors. He shall present at each annual meeting of the organization an annual report of the work of the organization. He shall appoint all committees, temporary or permanent. He shall see all books, reports and certificates required by law are properly kept or filed. He shall be one of the officers who may sign the checks or drafts of the organization. He shall have such powers as may be reasonably construed as belonging to the chief executive of any organization.

Vice President:

The Vice President shall in the event of the absence or inability of the President to exercise his office become acting president of the organization with all the rights, privileges and powers as if he had been the duly elected president.

Secretary:

The Secretary shall keep the minutes and records of the organization in appropriate books. It shall be his duty to file any certificate required by any statute, federal or state.

He shall give and serve all notices to members of this organization. He shall be the official custodian of the records of this organization. He may be one of the officers required to sign the checks and drafts of the organization. He shall present to the membership at any meetings any communication addressed to him as Secretary of the organization. He shall submit to the Board of Directors any communications which shall be addressed to him as Secretary of the organization. He shall attend to all correspondence of the organization and shall exercise all duties incident to the office of Secretary.

Treasurer:

The Treasurer shall have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies or securities of the organization. He must be one of the officers who shall sign checks or drafts of the organization. He shall render at stated periods as the Board of Directors shall determine a written account of the finances of the organization and such report shall be physically affixed to the minutes of the Board of Directors of such meeting. He shall exercise all duties incident to the office of Treasurer.

Officers shall by virtue of their office be members of the Board of Directors.

No officer shall for reason of his office be entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director for receiving any compensation from the organization for duties other than as a director or officer.

ARTICLE V

Meetings

Regular Meetings

The Board of Directors shall hold at least two (2) regular meetings per calendar year. Meetings shall be at such dates, times and places as the Board shall determine.

Special Meetings

Meetings shall be at such dates, times and places as the Board shall determine.

Notice

Meetings may be called by the President or at the request of any two (2) directors by notice emailed to each member of the Board not less than forty-eight (48) hours before such meeting.

Quorum

A quorum shall consist of two thirds of the Board attending in person or through teleconferencing or by proxy. All decisions will be by majority vote of those present at a meeting at which a quorum is present.

Participation in Meeting by Conference Telephone

Members of the Board may participate in a meeting through use of conference telephone or similar communications equipment, so long as members participating in such meeting can hear one another.

ARTICLE VI

Elections and terms of office

At all meetings, except for the election of officers and directors, all votes shall be by voice. For election of officers, ballots shall be provided and there shall not appear any place on such ballot that might tend to indicate the person who cast such ballot.

At any regular or special meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of officers and directors. At all votes by ballot the chairman of such meeting shall, prior to the commencement of balloting, appoint a committee of three who shall act as "Inspectors of Election" and who shall, at the conclusion of such balloting, certify in writing to the Chairman the results and the certified copy shall be physically affixed in the minute book to the minutes of that meeting.

No inspector of election shall be a candidate for office or shall be personally interested in the question voted upon.

Terms of Office: The Board of Directors will serve a term of three years and can be re-elected for one additional term. The Officers of the organization will serve a term of two years and can be reelected for one additional term.

ARTICLE VII

IISC AANA FUNDS

Fiscal Year

The fiscal year of the Corporation shall be January 1 - December 31 but may be changed by resolution of the Board of Directors.

Checks, Drafts, Etc.

All checks, orders for the payment of money, bills of lading, warehouse receipts, obligations, bills of exchange, and insurance certificates shall be signed or endorsed by such officer or officers or agent or agents of the Corporation and in such manner as shall from time to time be determined by resolution of the Board of Directors or of any committee to which such authority has been delegated by the Board.

Deposits and Accounts

All funds of the Corporation, not otherwise employed, shall be deposited from time to time in general or special accounts in such banks, trust companies, or other depositories as the Board of Directors or any committee to which such authority has been delegated by the Board may select, or as may be selected by the President or by any other officer or officers, to whom such power may from time to time be delegated by the Board..

Investments

The funds of the Corporation may be retained in whole or in part in cash or be invested and reinvested on occasion in such property, real, personal, or otherwise, or stock, bonds, or other securities, as the Board of Directors in its sole discretion may deem desirable, without regard to the limitations, if any, now imposed or which may hereafter be imposed by law regarding such investments, and which are permitted to organizations exempt from Federal income taxation under Section 501(c)(3) of the Internal Revenue Code.

Books and Records

Correct books of account of the activities and transactions of the Corporation shall be kept at the office of the Corporation. These shall include a minute book, which shall contain a copy of the Certificate of Incorporation, a copy of these Bylaws, and all minutes of meetings of the Board of Directors.

ARTICLE VIII

IIScAANA CONFERENCES

IIScAANA will hold biennial conferences in the odd-numbered years, and the conference will bear the name “The ___________ IIScAANA Global Conference.” The blank will be filled by the appropriate word such as First, Second, Third, etc. Every two years, the Conference Site shall be selected by the Executive Committee and the Board of Directors, beyond the ones already selected. The Executive committee shall appoint a Conference Coordinator who would organize the conference with the aid of Conference Committee.

ARTICLE IX

RULES AND REGULATIONS

The following rules and regulations shall conclusively bind IISc AANA and all persons active for or on behalf of it:

No part of the net earnings of the Corporation shall inure to the benefit of any member, trustee, officer of the Corporation, or any private individual, except that reasonable compensation may be paid for services rendered to or for the Corporation affecting one or more of its purposes, and no member, trustee, officer of the Corporation, or any private individual shall be entitled to share in the distribution of any of the corporate assets on dissolution of the Corporation.

No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or otherwise attempting, to influence legislation, and the Corporation shall not participate in or intervene in, including the publication or distribution of statements, any political campaign on behalf of any candidate for public office.

Upon the dissolution of the Corporation or the winding up of its affairs, the assets of the Corporation shall be distributed exclusively to one or more charitable, religious, scientific, testing for public safety, literary, or educational organizations which would hen qualify under the provisions of Section 501(c)(3) of the Internal Revenue Code And its Regulations as they now exist or as they may be hereafter amended, or to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Corporation is then located, exclusively for such purposes or to such organization or organizations as said Court shall determine which are organized and operated exclusively for such purposes.

ARTICLE X

AMENDMENDS

Amendment of Bylaws

These Bylaws may be amended by a majority vote of the Board of Directors, provided prior notice is given of the proposed amendment in the notice of the meeting at which such action is taken or by unanimous consent in writing without a meeting.

Signature of Directors